🔍 What Is a One-Time Link?
A one-time link is a unique web address you create inside Search Atlas and send to a business owner or client. They open it, fill in their business details, and submit the form. You do not need to ask for details over several emails or messages, and the information goes straight into your Search Atlas account.
The link is meant for a single submission. Once your client submits their details, the link is used up. If you need to collect information again, you can generate a new link.
✅ Before You Start
Make sure you have the following ready so the process goes smoothly:
- An active Search Atlas account with access to the project or business you want to collect details for.
- The name and contact information of the person who will receive the link.
- A way to send the link, such as your own email, a chat app, or a project management tool.
🛠️ How to Create and Share the Link
- Log in to your Search Atlas account.
- Open the project or business profile you want to collect details for. If you are adding a new business, start from the add-business or onboarding area.
- Look for the option to share a link or invite the business to submit details. The exact label can vary slightly depending on your plan and the part of the platform you are using.
- Select the option to generate a one-time link.
- Copy the link to your clipboard.
- Paste the link into your own email, message, or chat and send it to your client.
Tip: Add a short note with the link. Tell your client what the form is for, how long it takes, and that the link works only once.
📝 What Your Client Will See
When your client opens the link, they will see a simple form. They do not need a Search Atlas account to fill it out. Typical details they may be asked for include:
- Business name and website address
- Business category or industry
- Location or service areas
- Contact details
- Other information that helps set up your SEO project
After they submit the form, the details are saved to the business profile in your account.
👀 How to Confirm the Details Were Received
- Go back to the business or project in Search Atlas.
- Open the business details or profile section.
- Check that the fields your client filled in now show their information.
- Review the details for accuracy. You can edit anything that needs correcting.
💡 Best Practices
- Send the link only to the right person. Because the link works once, the first person to submit uses it up.
- Do not forward or post it publicly. Share it directly with your client through a private channel.
- Tell your client to complete the form in one sitting. Have them gather their business information first.
- Follow up. If you have not seen the details after a day or two, send a polite reminder.
🧯 Troubleshooting Common Issues
- The link says it has expired or already been used. The link was probably submitted already, or it is no longer valid. Generate a new one-time link and send it again.
- Your client cannot open the link. Ask them to copy and paste the full link into a browser. Some email tools shorten or break long links. Also try a different browser or a private window.
- The details did not appear in your account. Refresh the page and check that you are viewing the correct business or project. Confirm with your client that they pressed the submit button.
- Your client made a mistake in the form. You can edit the details directly in the business profile, or generate a new link if you want them to resubmit.
- You cannot find the share option. The option may be in a different place depending on your plan or where you are in the platform. Check the business profile and onboarding areas first.
❓ Frequently Asked Questions
Can I use the same link for more than one business?
No. Each one-time link is for a single submission, so create a separate link for each business.
Does my client need a Search Atlas account?
No. They only need the link and a web browser.
Can I reuse the link after it has been submitted?
No. Once it has been used, generate a new link if you need more information.
💬 Need More Help?
If you need further assistance, open the chat widget in the bottom-right corner of the platform and type human teammate to be instantly connected with a member of our team.